Website Content

A. Site Access.

1. The following personnel will have editing rights to the web site and be responsible for timely maintenance of posted information.

a.Computer Support Specialist
b.Web Content Manager
c.Coordinator of Information and Student Services
d.Coordinator of Student Life
e.Administrative Assistant to the Athletic Director
f.Sports Information Director
g. Administrative Assistant to the President
h. Assistant to Director of Personnel
i. Director of Admissions and Enrollment Services
j. Business Office Representative
k. Financial Aid Clerk
l. Outreach and Data Services Assistant
m. Faculty Representatives

2.Each person will only have editorial access to predetermined modules of input. The Web Content Manager, the Coordinator of Information and Student Services and Computer Support Specialist will have editorial access to the entire site.

3.Authorized personnel must complete system training prior to having editorial rights activated. Rights may be revoked by the Vice President of Students and Enrollment Management for disregard or negligence in following website policies.

B. Content Maintenance.

1.All changes to the site will be approved by the Web Content Manager, the Coordinator of Information and Student Services before becoming live on the web site. The Computer Support Specialist may approve submissions and update the website in the Web Content Manager or Coordinator of Information and Student Services’ absence.
a. Authorized users can make changes to their portions of the site.
b. Individuals who are not authorized to make changes on the web site should contact the Web Content Manager or the Coordinator of Information and Student Services to request content be added or changed.
c. The Sports Information Director is authorized to approve Athletic Department content changes.

2.The Web Content Manager, the Coordinator of Information and Student Services and Sports Information Director are charged with maintaining a consistent, legal, updated and inoffensive website. They each have discretionary authority to decline or edit web submissions and may choose to bring matters to the Web Management Committee for input. Appeals may be taken to the Vice President of Students and Enrollment Management.

C. Design and Content Guidelines

1.Submissions and updates to the website will be processed daily by the Web Content Manager Coordinator of Information and Student Services, or the Computer Support Specialist if the others are not available.

2.Web site themes (fonts, colors, etc.) and design elements will be established by the Web Management Committee. Subsequent changes must also be authorized by the group.

3.Images will need to be in color and of high quality (300 resolution and a max width of 300) in order to be posted by the Web Content Manager, the Coordinator of Information and Student Services or the Sports Information Director.

4.The PCC email address will be the only email address listed on the website. Contacts will be made to individuals by a direct-email form.

5.Copyrighted materials, photographs or graphics cannot be posted without owner’s permission.

6.Department, Program and Job Titles will be consistent according to a listing held by the Coordinator of Information and Student Services and Personnel.

7.Titles and style (reference AP style guide) need to be consistent. Examples include:
a.Words used in all capital letters should be avoided.
b.Use third person.
c.Spell out the college name when initially used on a web page; further references on that page may be as PCC.
d.Do not use the special characters “&” or “/”; choose “and” or “—“.
e.Refer to the Pratt Community College Style Guide for information regarding facility names, etc.