Board of Trustees Meeting Minutes, July 19, 2010

 
Call to Order and Roll Call
The 2010-2011 session of the Pratt Community College Board of Trustees was called to order at 6:31 p.m.
Chair Ed Barrett, Vice Chair Ken Van Blaricum, Michele Hamm, Mike Koler, Jenny Larrison and Jeff Shumway attended. Also in attendance were President Dr. William Wojciechowski, Vice President of Instruction Jim Stratford, Vice President of Finance and Operations Kent Adams, Vice President of Students & Enrollment Management Lisa Perez Miller and Athletic Director Kurt McAfee. The faculty was represented by Junnae Landry, and the staff was not represented. The clerk is Jody Jorns. Board member Wendell Howell was unable to attend.
Pledge of Allegiance
Ms. Hamm led the group in the pledge of allegiance.
INTRODUCTION OF GUESTS
Guests included Pam Dietz, Dean of Academic Instruction; Dwane DeWeese for the Pratt County Fair; and Gale Rose of the Pratt Tribune.
Election of 2010-11 Board Officers
Mr. Van Blaricum nominated Mr. Barrett to chair the Board of Trustees for 2010-2011. Ms. Hamm seconded the nomination, and Mr. Barrett was unanimously elected chair.
Mr. Shumway nominated Mr. Van Blaricum to serve as vice chair of the Board of Trustees for 2010-2011. Mr. Koler seconded the nomination, and Mr. Van Blaricum was unanimously elected vice chair.
Special Actions for Board Approval: Appointments and Designations
Ms Hamm motioned to adopt the following appointments and designations:
·         Kent Adams as Treasurer
·         Jody Jorns as Clerk and Joyce Stratford as alternate Clerk
·         Black’s Law Office as college attorney
·         Ken Van Blaricum as delegate to the KACCT
·         Extend current audit agreement with Allen Gibbs & Houlik for the year ended June 30, 2010 at a cost of $40,000. The prior contract was at a rate of $35,000. 
·         Michele Hamm as delegate to the PCC Foundation Board
·         All banks and savings and loan associations with offices in Pratt County are designated as depositories.
 
Mr. Shumway seconded the motion, and the motion carried.
Actions for Board Approval
Establish Meeting Schedule: Mr. Van Blaricum motioned to approve the 2010-11 meeting schedule as recommended in Exhibit B. Ms. Larrison seconded the motion, and the motion carried.
Rotate Membership on Finance Committee: Mr. Koler motioned to approve the proposed Finance Committee membership in Exhibit C. Ms. Hamm seconded the motion, and the motion carried.
Wireless Equipment Bids: Mr. Shumway motioned to approve the recommended bid to purchase wireless equipment in Exhibit D. Ms. Larrison seconded the motion, and the motion carried.
Annual Purchase Orders: Mr. Adams explained that the purchase orders in Exhibit E are recurring expenses throughout the year. Mr. Van Blaricum motioned to approve the purchase orders, and Ms. Hamm seconded the motion. Motion carried.
Waiver of Board Policy 3-07: Mr. Koler motioned to approve waivers to purchase Dell Desktop Computers and Laptop Computers (Exhibits F & G). Ms. Larrison seconded the motion, and the motion carried.
Communications to Board
The calendar in Exhibit H was reviewed. Letters of thanks from Miss Kansas pageant contestants and the family of Carol Jochems (memorial gift) were read.
Consent Agenda
Minutes of the June 21, 2010 Regular Meeting were presented in Exhibit I.
Personnel Actions were presented in Exhibit J. Dr. Wojciechowski noted that Misty Beck will become the Speech/Drama instructor, and Joy Sayachak-Phanvongkham resigned as a nursing instructor. Hannah Spicer has been hired for the Title III project, and a part-time graphics design instructor has been hired. Some vacant position will remain open due to financial constraints.
Financial Reports were presented in Exhibit K. Mr. Adams reported some year-end adjustments will be made, and a positive cash flow of $100,000 is expected at year’s end. He also noted that two wind turbines are shut down on campus until annual maintenance and crack repairs can be made. To date, the turbines have generated about $65,000 in energy savings for PCC. The savings totals more than $5,000 to date after factoring costs to purchase and install the turbines.
Enrollment Management Report was presented in Exhibit L. Ms. Miller noted that fall enrollment is up about 3%, and staff anticipates the dorms will be full this fall.
Development/Foundation Report was presented in Exhibit M.
Management Information Systems (MIS) Reports were presented in Exhibits N, O, P & Q.
Ms. Larrison motioned to approve the consent agenda, and Ms. Hamm seconded the motion. Motion carried.
Wrap-up
Comments/concerns from the general public: Mr. DeWeese requested that PCC increase its donation to purchase livestock premiums at the Pratt County Fair from $250 to $1,000. He invited the Board to attend the fair, which continues through Sunday.
Closing comments from the President: Dr. Wojciechowski reported that the President’s Council is proposing to make the campus smoke-free, in accordance with Kansas state law regarding tobacco use. A proposal will be prepared for the August 9 Board meeting.
Date/Time of Next Meetings
·         August 9, 2010: Regular Board Meeting in the Riney Student Conference Center at 6:30 p.m. NO DINNER.
·         September 20, 2010: Regular Board Meeting in the Riney Student Conference Center at 6:30 p.m. Dinner at 6:00 p.m.
Ms. Larrison motioned to adjourn the meeting at 7:05 p.m. Ms. Hamm seconded the motion, and the motion carried.
The Board then began its annual budget workshop.