Board of Trustees Minutes from November 21, 2011

CALL TO ORDER
The Pratt Community College Board of Trustees meeting was called to order at 7:00 p.m. by Ken Van Blaricum, Chair.

Stan Reimer, Wendell Howell, Mike Koler, Jenny Larrison, Michele Hamm and Ken Van Blaricum were in attendance. Absent was Jeff Shumway. Also in attendance were VP of Finance and Operations Kent Adams, VP of Instruction Jim Stratford, VP of Students & Enrollment Management Lisa Perez Miller, AD Kurt McAfee, Gail Withers, Dean of Nursing and Dr. Wojciechowski. The faculty was represented by Kip Chambers; staff was represented by Eric Webb. Also attending were Gale Rose, Pratt Tribune reporter, Jerry Sanko, Director of Information Technology and Dr. Mike Westerhaus, Instructor at Pratt Community College. Recorded by Board Clerk, Debbie Hearn.

PLEDGE OF ALLEGIANCE

Mr. Koler led the group in the pledge of allegiance.

INTRODUCTION OF GUESTS

Gale Rose representing the Pratt Tribune, Jerry Sanko, Director of Information Technology and Dr. Mike Westerhaus, Instructor at Pratt Community College.

SPECIAL TOPIC FOR DISCUSSION: PCC Information Technology, (IT) Systems

Mr. Sanko presented a power point presentation on the different types of software i.e. (PowerCampus, Power Faids, Great Plains and Nolij) that PCC uses and described each software and the processes each provide. Mr. Sanko also reviewed the flow of each program to Nolij. Mr. Van Blaricum posed the question “Does Power Campus draw from Self Serve”. Mr. Sanko responded that Nolij does not flow in reverse; it captures the information from the other software programs. Ms. Hamm asked if Self Serve would help the advisors and reduce the workload. Dr. Westerhaus responded that the students use Self Serve to check grades; Self Serve could help with the workload. Mr. Chambers asked Mr. Sanko what the difference was between Nolij and Power Campus. Mr. Sanko explained that Nolij is a shell and IT can program for the college’s needs and that PowerCampus is software that the college has purchased.

BOARD OF EDUCATION TOPIC: Learning Outcomes Assessment Update

Dr. Westerhaus reviewed the PCC Graduate Profile Matrix. Dr. Westerhaus explained that critical thinking and reading have not been measured against a benchmark. CAAP/Work Keys should be given on exit from selected courses to get a clearer view of comprehension. To set benchmarks locally, the instructors will implement reading first and then critical thinking later. It will be several months before these are implemented. Mr. Van Blaricum posed the question “What does this have to do with higher learning?” Dr. Westerhaus responded it is part of the college’s accreditation. The college can develop its own plan, but it must be approved. Each college is different. PCC scores well in critical thinking even though PCC does not teach a class on critical thinking sees it as philosophy or logic. Dr. Westerhaus has been named the Chair of EduKan Assessment Committee. Dr. Westerhaus stated that PCC has been a big influence in the growth of EduKan.

BOARD OF EDUCATION TOPIC: Mid-Range Plan Update/Program Review

Mr. Webb presented the Mid-Range Plan program review. Mr. Webb presented Ag Power, Electrical Power Technology and Non- Instructional Program review’s. Mr. Webb explained that these reviews will be used to help revamp the Mid-Range Plan on March 10. Mr. Webb also reported that the information in these reports were based on data only. The data revealed that the Electrical Power program is profitable and that the Ag Power program is not. Mr. Van Blaricum stated that the data seems to be useful but is there a better way to collect the information. Mr. Webb explained that the information is analyzed by Lisa Kolm, Data Management Coordinator.

COMMUNICATIONS TO THE BOARD:
Ms. Hearn read a thank you note from Leadership 2000 and also a letter from Senator Pat Roberts. Mr. Van Blaricum reviewed that calendar for the next month, reminding the Board of the upcoming KACCT quarterly meeting on December 4-5. Dr. Wojciechowski reviewed the IPED’s report. This report indicates how Pratt Community College compares to other colleges. Also Dr. Wojciechowski reviewed the AQIP System Appraisal. Dr. Wojciechowski suggested that each Board member read the Executive Summary.

CONSENT AGENDA:

Minutes of the October 17, 2011 Regular Meeting were presented in Exhibit E.
There were no additions or corrections to the minutes.

Personnel Actions were presented in Exhibit F.
There were not any questions on the Personnel Actions.

Financial Reports were presented in Exhibit G.
Mr. Adams reported that the income is favorable and that EduKan tuition is up at this time.

Enrollment Management Report was presented in Exhibit H.
Ms. Miller reported that enrollment is 2% ahead of last year. Pre-enrollment is up 6% in credit hours for spring semester.

Development/Foundation Report was presented in Exhibit I.
Dr. Wojciechowski reported that the Foundation had received over $10,813 this month in donations.

Management Information Systems (MIS) Reports were presented in Exhibits J-L.
Dr. Wojciechowski reported that the National Community College Benchmark report showed that PCC placed in the top 15% of the 280 participating colleges. Mr. Van Blaricum stated that PCC should be very proud of itself.

Title III Monthly Update was presented in Exhibit M.
Dr. Wojciechowski reported that Title III is on target with its objectives. The first level RN program online will be ready in January.

EduKan Operations Update was presented in Exhibit N
EduKan enrollment is up 33% from last year at this time. Mr. Adams reported that EduKan has been a good investment over the last 11 years.

Administrative Policies were presented in Exhibit O.
Mr. Van Blaricum asked for a motion to accept the Consent Agenda. Mr. Howell moved to accept the Consent Agenda and Ms. Larrison seconded it. Motion passed.

ACTIONS FOR BOARD APPROVAL

Wavier of Board Policy 3-07 was presented in Exhibit P.

The administration requested the waiver of Board Policy No. 3-07 for the sole-source purchase of a hydraulics training system from Innovative Education Systems in Oak Grove, Mo in the amount of $46,714.51. This is a sole-source purchase since this was the only vendor found that offered a training system that meets the needs of the Ag Power Technology program.

The administration also requested the waiver of Board Policy No. 3-07 for the sole-source purchase of a virtual IV device from Laerdal Medical Corporation in the amount of $17,484.10. This is a sole-source purchase since this was the only vendor that offered this device with the in-hospital module.
Mr. Van Blaricum asked for a motion to approve the waiver of the Board Policy No. 3-07.
Mr. Howell moved the waiver be approved and Mr. Koler seconded it. Motion carried.

Board Policy Review: First Reading:

Board Policy 1-01: Governance was presented in Exhibit Q. Mr. Koler moved that the Board approve Policy 1-01 and waive the second reading. Mr. Howell seconded the motion. Motion carried.

Board Policy 1-02: Governing Style was presented in Exhibit R. Mr. Howell moved that the Board approve the Policy 1-02 and waive the second reading. Mr. Reimer seconded the motion. Motion carried.

Board Policy 1-07: Disclosure of Substantial Interests by Trustees was presented in Exhibit S. Mr. Howell moved that the Board approved Policy 1-07 and waives the second reading. Ms. Hamm seconded the motion. Motion carried.

Board Policy 5-05: Evaluation was presented in Exhibit T. Mr. Howell moved that the Board approve Policy 5-05 and waive the second reading. Ms. Larrison seconded the motion. Motion carried.

Unbudgeted Expenditure Request:
The administration requested authorization to employ a fulltime clinical instructor/coordinator for the nursing program. Estimated cost for salary and benefits is $45,000 to $50,000. As a result of the budget reductions, the nursing program eliminated or left unfilled three fulltime positions. This has posed a larger than anticipated work load on existing faculty, cancellation of clinical experiences because of inability to find adjunct instructors and a growing morale problem because of the additional work load. Ms. Larrison asked if PCC has had to cancel any clinical’s. Ms. Withers reported that yes there have been a few canceled. Mr. Koler asked where the funds would have to come from. Mr. Adams reported that possibly a portion could come from a nursing grant. Dr. Wojciechowski reported that some funds would also be those from the adjunct instructors not hired.
After some discussion Mr. Howell moved that PCC hire a fulltime clinical instructor/coordinator for the amount not exceeding $50,000. Ms. Hamm seconded. Mr. Van Blaricum asked if the Board had any other questions, there were none. Motion carried.

Other Oral Reports
ACCT/KACCT – Mr. Van Blaricum reported on the ACCT Leadership Conference in Dallas. He reported that there were excellent speakers. Mr. Van Blaricum also reminded the Board of the KACCT meeting December 4-5 in Independence.

Faculty – Mr. Chambers reported that Ms. Frey’s class held a food drive for the Food Bank and collected over 400 pounds of food. Ms. Westerhaus and a group of students are in Los Angeles. Faculty is ready for Thanksgiving break.

Staff – Mr. Webb reported that Staff Senate will be hosting a Toys for Tots fundraiser; more information to come.
Wrap-up:
Comments/concerns from the general public – Mr. Rose voiced his concern that the Riney Art Gallery was moving the Benson Education Center to the Riney Student Center. Dr. Wojciechowski explained the rationale for relocating the Gallery and having an Athletic Hall of Fame.

Closing Comments from the President – none.

Closing Comments from the Board Chair – none.

At 9:05p.m. Ms. Hamm moved that the Board go into Executive Session to discuss personnel matters for not more than 30 minutes. Mr. Howell seconded.

At 9:35p.m. Mr. Koler moved that the Board come back into session and then adjourn. Mr. Howell seconded. Motion Carried.

The next meeting will be on December 12 at 7:00p.m.