Board of Trustees Minutes from December 12, 2011

CALL TO ORDER
The Pratt Community College Board of Trustees meeting was called to order at 7:00 p.m. by Michele Hamm, Vice Chair

Stan Reimer, Wendell Howell, Mike Koler, Jenny Larrison, Michele Hamm and Jeff Shumway were in attendance. Ken Van Blaricum and Dr. Wojciechowski arrived after the meeting was in progress. Also in attendance were VP of Finance and Operations Kent Adams, VP of Instruction Jim Stratford, VP of Students & Enrollment Management Lisa Perez Miller, and AD Kurt McAfee. The faculty was represented by Kip Chambers; staff was represented by Eric Webb. Also in attendance was Michael Lowery, auditor with Allen, Gibbs & Houlik. Recorded by Board Clerk, Debbie Hearn.

PLEDGE OF ALLEGIANCE

Ms. Larrison led the group in the pledge of allegiance.

INTRODUCTION OF GUESTS

Michael Lowery, of Allen, Gibbs & Houlik.

SPECIAL TOPIC FOR DISCUSSION: Proposed Community Forum

Ms. Miller reviewed the idea of a proposed community forum, whose purpose is to get the community involved. Ms. Miller explained that the PCC Board would invite several individuals from the community to attend this forum. These individuals would come from mixture of nonprofit organizations, large businesses and small businesses. Ms. Miller stated PCC would like to have a forum in January and February, so that the information received could be presented at the Board Retreat on March 10. After some discussion it was decided that the Board select the community members, invite them to dinner, have the forum, and then invite them to stay for the Board of Trustees meeting.

BOARD OF EDUCATION TOPIC: Emergency Response Update

Mr. Webb reviewed the Emergency Response System Plan. Mr. Webb informed the Board that several individuals attended a 3 day FEMA training in Kansas City earlier in the year. Mr. Webb stated that with all of the violence on school campuses, this training illustrated how to take the legal burden off of the college if something should happen. There are five parts in the Emergency Response Plan and as the team rewrites the plan, the team has found some areas that need more planning. Ms. Larrison asked if the college will have any drills, Mr. Webb explained that PCC plans on having several, once the plan is completed. PCC plans to have a combined drill with PRMC, possibly the EMT’s and the Pratt Police Department. Mr. Shumway asked if we had the tornado siren up and was it working. Mr. Adams explained where the siren was placed and reported it was working.

COMMUNICATIONS TO THE BOARD:

There were no communications to the Board, other than the calendar which was presented in Exhibit C. Ms. Hamm reminded everyone of the PCC Christmas Party on December 16 and 17.

CONSENT AGENDA:

Minutes of the November 21, 2011 Regular Meeting were presented in Exhibit D.
There were no additions or corrections to the minutes.

Personnel Actions were presented in Exhibit E.
There were no questions on the Personnel Actions.

Board Policy 3-07 Bid Items (less than $35,000, not sole source) was presented in Exhibit F. There were no questions on the one item presented.

RATIFY WAIVER OF BOARD POLICY NO. 3-07
The administration requested the ratification of the waiver of Board Policy No. 3-07 for the sole-source purchase cows to be used for the AI class in the amount of $4,200 from Stratford Cattle. This was a sole-source purchase since no other vendors could be found and the class was starting. Mr. Stratford noted that this was paid for by the students fees assessed.

Financial Reports were presented in Exhibit G.
Mr. Adams reported that expenditures are running favorable due to time-phasing.

Enrollment Management Report was presented in Exhibit H.
Ms. Miller reported PCC has 24 students leaving the dorms at the end of semester. Eleven (11) will continue at PCC, just not living on campus, four (4) students are moving back home but still taking classes at PCC, others are transferring to a four year college, getting a job or being married. PCC is at 87% occupancy for the spring semester for the dorms, last year at this time PCC was at 83%.

Development/Foundation Report was presented in Exhibit I.
There were no comments on the Development report.

DOE Quarterly Report was presented in Exhibit J.
There were no comments on the Department of Energy grant report.

Administrative Policies were presented in Exhibit K
Ms. Hamm asked for a motion to accept the Consent Agenda. Ms. Larrison moved to accept the Consent Agenda and Mr. Shumway seconded it. Motion passed.

ACTIONS FOR BOARD APPROVAL

Proposed Approval to Increase Fees for Online LPN to ADN was presented in Exhibit L
The administration requested approval to increase fees for the LPN to Associate degree RN program. We are anticipating increased costs for the programs delivery platform. Also to insure that the costs would not be out of reach for the students, we surveyed costs of other similar programs and discovered these are more than reasonable. Also, many students have indicated surprise over our low tuition and fees. Comparison and revenue data follow.
Add an additional on-line programming fee of $200 per semester for the LPN to RN and Paramedic to RN program beginning with the summer 2012 semester. This will generate approximately $40,000 of additional revenue per year. When the administration has met with the on-line students, they have mentioned every session that PCC does not charge enough for the on-line nursing programs.
There are a few competing on-line programs with the following tuition/fee costs per credit hour:
Pratt Community College -                   $135
Butler County Community College -    $ 85 +fees
Neosho Community College -              $ 86+ fees
University of Phoenix -                          $532
National American University -            $250
Ms. Hamm asked for a motion to approve the fee increase. Mr. Shumway moved that the Board accept the increase of fees for online LPN to Associate degree RN program. Mr. Howell seconded. The motion carried.
Proposed approval for Mobile Training Lab presented in Exhibit M.
The administration recommended approval for the purchase of a mobile training lab to support the Solar Power Technology program. Total cost including the vehicle is $30,000. The entire project will be funded through the Vocational Capital Outlay grant funds, which are Federal funds allocated to the state. Mr. Shumway requested the names of who PCC received bids from. Mr. Adams reported that PCC received bids from Southwest Truck, Doug Reh, Mitch Withers and a truck firm in Wichita. Mr. Howell moved that the Board accept the purchase of a mobile training lab. Mr. Reimer seconded. Motion carried.
Proposed approval for Extension of Capital Outlay Mill Levy was presented in Exhibit N.

The administration recommended approval of Resolution # 2011-02 Extension of Capital Outlay Mill Levy. Mr. Adams reviewed that this comes up every five (5) years. Mr. Reimer moved the Board accept Resolution #2011-02. Ms. Larrison seconded. Motion carried.

Board Policy Review: First Reading:

Board Policy 3-01: General Executive Limitations was presented in Exhibit O. Mr. Howell moved that the Board approve Policy 3-01 and waive the second reading. Ms. Larrison seconded the motion. Motion carried.

Board Policy 3-02: Budgeting was presented in Exhibit P. Mr. Howell moved that the Board approve the Policy 3-02 and waive the second reading. Ms. Larrison seconded the motion. Motion carried.

Board Policy 3-06: Business Authorization was presented in Exhibit Q. Mr. Howell moved that the Board approved Policy 3-06 and waives the second reading. Ms. Larrison seconded the motion. Motion carried.

Proposal to approve Roof Bid on Novotny Hall   were presented in Exhibit R.

Bids were requested for roof work on Novotny Hall and results were received as follows:

     Vendor                                                                                          Bid
                                                              Option 1                                           Option 2
Becker Roofing, Pratt, KS..................................... $54,255                        $74,255
Mahaney Roofing, Wichita, KS............................ $91,100                        $111,340
Slief Roofing, Pratt, KS........................ Schedule Conflict                        Schedule Conflict
Wray Roofing, Newton, KS......................... No Response                        No Response
The Option 2 bid from Becker Roofing was recommended for approval by the administration. Mr. Adams explained the difference in Option 1 and Option 2 was that Option 2 has a pitch in the roof so that water will run off, as the roof is now it is flat and the water just stands. Mr. Howell moved that the Board accept Becker Roofing bid, option #2. Mr. Koler seconded. Motion carried.

Other Oral Reports
ACCT/KACCT – Mr. Van Blaricum reported on the KACCT quarterly meeting that was held in Independence. He also reported that he is now on the KACCT Marketing Committee, along with Ms. Hamm. Mr. Van Blaricum reported on the meeting that he, Mr. Bill Keller and Dr. Wojciechowski had been to that day. They along with representatives from Hutchinson Community College, Colby Community College and Johnson County Community College met with the Secretary of Commerce and also the Governor, on a number of topics. Mr. Van Blaricum felt the meetings went very well.

Faculty – Mr. Chambers reported that the instructors were finishing up this week with finals and looking forward to Christmas break. Also PCC is still taking nominations for the Boyd Davies Executive-in-Residence Award.

Staff – Mr. Webb reported that Staff Senate is hosting a Toys for Tots fundraiser; and also on December 16 a potluck in the Learning Center.

Wrap-up:
Comments/concerns from the general public – none

Closing Comments from the President – Dr. Wojciechowski invited the Board to Janis Jilg retirement reception on December 15 from 3p.m. to 5 p.m.

Closing Comments from the Board Chair – none.

At 8:05 p.m. Ms. Larrison moved that to adjourn Ms. Hamm seconded. Motion carried

The next meeting will be on January 23, 2012 at 7:00 p.m.