Board of Trustees Meeting Minutes from April 16, 2012

CALL TO ORDER
The Pratt Community College Board of Trustees meeting was called to order at 7:00 p.m. by Ken Van Blaricum, Chair.
 
Stan Reimer, Mike Koler, Michele Hamm, Ken Van Blaricum, Jeff Shumway and Wendell Howell were in attendance.   Also in attendance were VP of Finance and Operations Kent Adams, VP of Instruction Jim Stratford, VP of Students & Enrollment Management Lisa Perez Miller, and AD Kurt McAfee.  The faculty was represented by Kip Chambers; staff was represented by Eric Webb.   Recorded by Board Clerk, Debbie Hearn.  Also attending were Gale Rose, Pratt Tribune reporter, and Dr. Joan Warren, Title III Director, Lisa Kolm, Data Coordinator and Gregg Wade, Instructor.
 
The Pledge of Allegiance was led by Mr. Howell.
 
SPECIAL TOPIC FOR DISCUSSION – Student Success Policy/Measures of Effectiveness.     
Lisa Kolm, Data Coordinator, reviewed Board Policy 4-08 – Role and Responsibility for Student Success.  Ms. Kolm stated that item number three (3) in the policy has eight (8) points that make up the dashboard reporting required by Board Policy 4-08.  Ms. Kolm has designed a report called the Report Card of PCC Student Success which uses the dashboard to show benchmarks and a three (3) year PCC average.  Ms. Kolm explained that with the Report Card Report, the Board can evaluate the college against the national average and also other Kansas Community Colleges.  Math courses seem to be one of PCC weak points.  Mr. Shumway asked “how PCC could possibly bring the Developmental Student level math enrollee success rate up”.  Mr. Stratford replied the faculty is very aware of the weakness and have gone to a five (5) day class instead of a three (3) day class.  Different teaching techniques have been tried along with high tech tools.  Mr. Stratford explained that when the students come from high school, the student may only be at an eighth grade level in math.  Mr. Stratford and Ms. Kolm both agreed that this is a nationwide problem.  Dr. Wojciechowski reported that Title III supplemental instruction will provide additional tutoring for the students.  The Board all agreed that the Report Card of PCC Student Success Report was very easy to read and the color coded portion was very helpful.
 

BOARD EDUCATION TOPIC – ACADEMIC OLYMPICS/USD PARTNERS
Gregg Wade reported that the Academic Olympics was started at least 25 years ago.  The Academic Olympics today ranges from 23-27 area high schools, ranging from 1A to 6A, involving 1400-1800 individual exams taken, graded and ranked that day.  Mr. Wade praised PCC for the hard work and effort to make it go smoothly.  Heather Wilson will be in charge of the 2013 Academic Olympics. 
 
COMMUNICATIONS TO THE BOARD:
 
Ms. Hearn read a thank you note from Jody Jorns and Cari Crumly. 
Mr. Van Blaricum reviewed the calendar of events, noting nurses pinning will be at 1:30p.m. on May 11 and graduation will be at 4:00 p.m.
 Dr. Wojciechowski stated that the graduation reception would follow graduation, at approximately 6 p.m. at his home.
 
CONSENT AGENDA:
 
Minutes of the March 26, 2012 Regular Meeting were presented in Exhibit D.
There were no additions or corrections to the minutes.
 
Personnel Actions were presented in Exhibit E.
Dr. Wojciechowski reported there was one change to the report; Shannon Shumway resigned from the Allied Health clerical position.
 
Financial Reports were presented in Exhibit F.
Mr. Adams reviewed the financial reports.  There were no questions.
 
Enrollment Management Report was presented in Exhibit G.
Ms. Miller reviewed the enrollment reports.  The Campus Open House was a success PCC had 23 prospective new students and also family members on campus.  Ms. Miller thanked everyone for being a part of the Open House.  April 11, was the first Beaver Building Day with 41 prospective students on campus. 
 
Development/Foundation Report was presented in Exhibit H.
Dr. Wojciechowski reported the Beaver Backers Auction had raised approximately $34,500.  There were no questions or comments.
 
MIS Reports was presented in Exhibit I.
Dr. Wojciechowski reviewed the Average Section Size, Student/Faculty Ration and Faculty Load reports.  There were no questions.
 
KACCT June 6-7 Agenda for conference at Johnson County Community College was presented in Exhibit J.  Mr. Van Blaricum reported that Dr. Bumphus will be speaking and it should be a very good conference.  He urged all Board members to attend.
Budget Calendar 2012-2013 was presented in Exhibit K. 
Dr. Wojciechowski reviewed the budget calendar.  There were no questions or comments.
 
.Administrative Policies 300-58 and 600-07 were presented in Exhibits L & M.
There were no questions or comments.
 
Mr. Van Blaricum asked for a motion to accept the Consent Agenda.  Mr. Howell moved to accept the Consent Agenda and Ms. Hamm seconded it.  Motion passed.
 
ACTIONS FOR BOARD APPROVAL
 
Capital Outlay Levy on Ballot was presented in Exhibit N.
Mr. Van Blaricum reviewed the Capital Outlay Mill Levy options.  Mr. Van Blaricum explained that PCC could rescind the 2 mill levy extension resolution and take the maintenance expenses and bond payment out of the general fund without an overall mill levy increase.  Therefore, would not be a need to put the mill levy on the ballot since it would neither increase nor decrease the taxes.  After a lengthy discussion, Mr. Koler stated “that they (the Board members) had been elected to do what was in the best interest of the college, and the mill levy should be rescinded.  Mr. Van Blaricum requested a motion.  Mr. Koler moved to rescind the mill levy resolution and Mr. Shumway seconded.  Motion passed (4-2).
 
Proposed Ratification of waiver on Board Policy 3-07 was presented in Exhibit O.
Mr. Adams explained this was for additional space on the server.  Mr. Shumway moved to accept the ratification and Mr. Howell seconded.  Motion carried.
 
Second reading of Board Policy 03-03 Treatment of Personnel
was presented in Exhibit P. 
Mr. Howell moved that Board Policy 03-03 be accepted.  Mr. Reimer seconded. Motion carried.
 
Board Policy Review: First Reading:
 
Board Policy 03-08 Communication and Counsel to the Board
was presented in Exhibit Q.
No changes suggested.
 
Board Policy 03-09:  Asset Protection was presented in Exhibit R.
No changes suggested.
Mr. Van Blaricum requested a motion to accept Board Policy 03-08 and 03-09.  Mr. Howell moved the Board accept Board Policies 03-08 and 03-09 and waive the second reading.  Ms. Hamm seconded.  Motion carried.
 
Appoint Finance Committee Member to fill Ms. Larrison’s position.
Mr. Reimer and Mr. Howell were appointed on the Finance Committee starting in May.  Mr. Koler moved to approve the Finance Committee Member appointment and Ms. Hamm seconded.  Motion carried.
 
Other Oral Reports
 
ACCT/KACCT Mr. Van Blaricum reported that Linda Fund, KACCT executive director was doing a wonderful job keeping up to date on legislation.
 
Faculty – Mr. Chambers reported the following:
 
Greg Bacon reported that the Shooting Sports received another $8,000 grant from NRA. This totals over $20,000 this student club has earned in grants and donations this year alone.
The annual Friends of NRA banquet was a success, looking much like last year despite the KU ball game the same night.  The team competed well at Nationals. PCC finished 20th in our division against some very big schools with several teams and very tough competition.
The Shooting Club was invited to Lasada Sporting Clays at Russell, KS to help host their Pheasants Forever women’s and youth shoot Sunday, April 15.
 
Carol Ricke and Junnae Landry attended the National Business Education Conference in Boston. Many informative sessions on Web 2.0, e-portfolios, computer applications, personal finance, accounting and other general business subjects were presented.  Carol will also be attending the ACBSP Board of Commissioners meeting on April 25th and 26th in KC.
 
Marsha Shrack would like to inform the board that the annual PCC student exhibit is showing in the Delmar Riney Art Gallery until May 4 and will be open for the Academic Awards.  Approximately 40 students are showing their work. Marsha will be judging and presenting at the High School League Art show in McPherson, Ks. on April 25.  There will be 30 students each from 11 high schools in attendance.  They also allow a recruiting table for PCC materials.
 
Misty Beck and the Performing Arts Department continue to keep very busy. “Hairspray” was this weekend. The department would like to thank all those who attended. Tonight, Encore! is performing for the Pratt Rehab Center’s Open House Family Dinner.  Encore has trips to Medicine Lodge High School and Peabody-Burns High School in the next two weeks. The Music and Comedy Review is scheduled for April 29 at 2:30 pm. This will be a full length production including performance from Choir, Encore, pep band, the theatre troupe.  Plan an afternoon with us that Sunday!  Misty and the department would like to publicly thank and recognize the foundation board for their recent allocation of funds for us to continue to add to and improve our equipment.
 
Heather Wilson and the newspaper staff attended the KACP (Kansas Associated Collegiate Press) conference in Salina on Monday, April 16.
Kip Chambers will be doing a stream ecology project with Zoology students on Thursday, April the 16th.  Biologist from KDWPT will supervise the students in the field as they collect macro-invertebrates and fish from the Ninnescah River downstream from Pratt County Lake.  The students will identify the specimens collected and use the data to help them learn about stream ecology and the characteristics of arthropods and fish.
 
Staff – Mr. Webb reported Staff Senate is working on a proposal for new employee training. 
 
Wrap-up:
 Comments/concerns from the general public – Mr. Rose responded he liked to see that the Board was doing what was best for the college.
 
Closing Comments from the President – Dr. Wojciechowski reported PCC cheer squad finished 5th in the nation at the National Cheerleading competition in Daytona Beach.
 
Closing Comments from the Board Chair – Mr. Van Blaricum stated that the Board is still looking for one more member.
 
Ms. Hamm moved to adjourn at 8:50 p.m.  Mr. Shumway seconded.  Motion carried.
 
Next Board of Trustees Meeting will be May 5 in the Riney Center, at 8:30a.m.